Make time for what matters: productivity hack, part 1

We all have 24 hours a day, of which you are recommended to spend at least 8 hours sleeping and another 8 hours relaxing

We all have 24 hours a day, of which you are recommended to spend at least 8 hours sleeping and another 8 hours relaxing with friends and family. That means you have 8 hours dedicated to working.

As they say, much as Politicians earn a lot of money and respect, they are the poorest folks because they spend a lot of their life working. True wealth is having a lot of discretionary time, doing things you want to do when you want to do them. If you have to do certain roles to keep your job or win in your job, then you do not have real discretionary time.

No one can manufacture even a single second. However, you can save hours or even a day a week. Examining your daily routines for activities that you spend a lot of time, but add less value to the organization is critical. You want to focus only on activities you are passionate about, which deliver maximum value when you do them, and they require less of your time.

For example, a CEO adds more value when meeting strategic partners like investors than when they spend time writing a management report. Writing a report may take a lot of the CEO’s time, yet it could add less value. So, why not delegate it?

To win, here are the four steps:

Step 1: List your daily activities. Use table 1 below:

Table 1: list of daily activities.

Key Daily Task/ Activity Hours you spend daily on the task Your Level in the Organisation (Strategy/ Tactical/Operational)
1    
2    
3    
4    
5    

Step 2: Assess each activity in terms of criticality to the mission, and value you gain when you do it and whether such an activity can be outsourced.

To be continued…

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